We already have a biometric machine. Why would we switch?

Biometric machines cost $300–$1,000 each, need maintenance, break down, and require fingerprint or iris registration for every worker. When they fail, attendance stops. TheCheckIn runs on a phone you already have, needs no maintenance, and if the phone breaks you replace it for nothing. Staff turnover is also handled instantly — add or remove workers from the app without a technician visit.

How does it handle high-turnover workers or contract labour?

Contract workers are added with just a name and phone number — no fingerprint enrollment, no ID card wait. They can check in on day one. When the contract ends, deactivate them from the dashboard. The attendance record for their period stays in the system for payroll and compliance.

Manufacturing & Factories

Factory Attendance Without the Biometric Machine

Q: Does TheCheckIn work in areas with no internet — inside a factory or warehouse?

The app can queue check-ins when connectivity is poor and syncs automatically once a connection is restored. For consistent offline use, Employee QR Card scanning via a single device at the gate is the most reliable approach — it works even on very low connectivity.

Biometric fingerprint machines cost $300–$1,000 each. They need maintenance, break down in dusty or humid factory environments, and when they fail, attendance tracking stops entirely. You're also stuck re-enrolling fingerprints every time a contract worker joins.

TheCheckIn replaces the machine with an app. Workers check in by scanning their employee QR card — a printed card, no smartphone required on their side. Or use face recognition on their own phone if they have one. Either way, every check-in is timestamped and goes straight to the dashboard.

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Free up to 10 employees · Employee QR card · Face recognition · No hardware to buy

Gate check-in · Morning shift

Shift starts 08:00 · Today

Rajan · Line A

QR card scanned

07:58 ✓

Priya · QC Floor

Face recognition

08:03 ✓

Kumar · Packing

QR card scanned

08:19 Late

Muthu · Welding

Not checked in

Absent

3 of 4 present · 1 late · No biometric device used

How factory attendance works with TheCheckIn

Works for daily-wage workers, contract labour, and permanent staff — no enrollment machines, no IT setup.

Add workers from the admin dashboard

Enter each worker's name and phone number — that's all. No fingerprint enrollment, no biometric setup. New contract workers can be added in 30 seconds, before they walk through the gate.

Print employee QR cards

Each worker gets a printed QR card with their unique code. Print them yourself — any printer works. Workers carry the card like an ID badge. No app installation needed on the worker's side.

Supervisor scans cards at gate entry

As workers arrive for their shift, the gate supervisor scans each card with one phone. Takes 2 seconds per person. Or set up a shared device at the entry point so workers scan themselves as they walk in.

Timesheets calculate automatically

Hours worked are calculated from check-in and check-out times. Daily wage workers, weekly contract staff, and permanent employees all tracked the same way. Export to Excel for payroll — or connect to ERPNext.

Why factories switch from biometric machines to TheCheckIn

No machine to maintain or replace

Biometric machines in factory environments fail — dust, humidity, oil on hands all affect fingerprint readers. When the machine breaks, attendance tracking stops until a technician comes. With TheCheckIn, the device is a phone. If it breaks, use another one.

Add contract workers the same day they arrive

Biometric enrollment takes time, a technician, and the machine has to be working. TheCheckIn adds a worker in under a minute. For factories with daily or weekly contract labour, this alone saves hours of admin per month.

Proxy check-in stopped at the gate

Workers sharing QR cards or checking in for absent colleagues is caught immediately — each QR card is unique and one check-in per shift per person is enforced. Enable face recognition for higher-security environments where proxy is a bigger problem.

Payroll-ready data, not raw punch logs

The dashboard shows total hours per worker, broken down by day and shift. One-click Excel export with columns formatted for payroll input. No re-entering data from printed punch slips, no transcription errors.

Suitable for every type of factory environment

Assembly & production lines

Track line workers by shift, department, and station

Welding & metalwork shops

Works even where fingerprint readers fail due to surface conditions

Food processing & packaging

Hygienic — no shared fingerprint reader surface

Warehouses & distribution centres

Multiple entry points, large teams, high turnover

Questions from factory managers & HR teams

Real questions from manufacturers replacing fingerprint machines.

Yes. With Employee QR Cards, each worker gets a printed card with their unique QR code. A supervisor or shift manager scans all incoming workers' cards using one phone as they enter the floor. Workers don't need smartphones at all — just one device at the gate or entrance.

The app queues check-ins when connectivity is low and syncs automatically when a connection is restored. For consistent offline use, Employee QR Card scanning via a single device at the gate is the most reliable setup — it works even on minimal connectivity.

Yes. Configure each shift with its own start and end time. Workers are automatically assigned to the right shift based on when they check in. Late arrivals are flagged against their specific shift start time. Reports can be filtered by shift so you see morning, afternoon, and night separately.

Yes. TheCheckIn integrates directly with ERPNext's HR Attendance module via webhook sync. Check-in and check-out events flow automatically — no manual CSV export needed. See the ERPNext attendance integration page for full details.